The following procedures are used to ensure the Office of Academic Affairs collect, ensure accuracy, and archive course syllabus.

Faculty are required to submit their course syllabus to the Office of Academic Affairs (via the OAA e-mailbox) no later than the end of the second week of instruction.
- The VP Academic Affairs and Deans remind faculty of this requirement in their start of the semester welcome letter.
The OAA Executive Assistant receives the syllabi and logs receipt in a spreadsheet maintained in the J:Drive (network storage)
The OAA Executive Assistant reviews the syllabus ensuring that it contains the required elements using the Syllabus Checklist.pdf
Syllabi that do not contain the required content are returned to the faculty member with a list of missing information
Executive Assistant creates a suspense file for follow-up in one week.
If corrected syllabi is returned it is added to the network driver for future reference
If a corrected version is NOT returned, the EA notifies the VPAA/Dean who follow up with the instructor.
Repeated fails to submit syllabi in a timely manner are referred for corrective action.