Co-Facillate your Meetings

Below, you'll find ways you can introduce your students to presenting effectively over Zoom. These are suggestions on how you can frame or phrase how student presentations can work really well... with your help and support!

Being a Student doing a presentation on Zoom functions essentially like Presenting with a Co-Facilitator (the instructor).

Graphic of Student Presentation with Co-Facilitator and participants

So, how do you “Present with a Co-Facilitator”?

Presenting with a co-facilitator

Having a co-facilitator can be incredibly useful as they allow you to focus entirely on delivering a great presentation. The co-facilitator can take care of any minor technical difficulties for attendees, administration of the event (e.g. recording), and can help ensure the overall experience for attendees run smoothly.

If you are presenting with a co-facilitator, here’s how you can break down the responsibilities between your two roles:

Presenter tasks

A day or so before your Presentation:

Get comfortable with Zoom controls and tools by watching these helpful videos from Zoom’s website: What Are the Host Controls?
Background noise can be distracting! Hey, you’re already nervous enough, right? Ask your Instructor to mute everyone except you during the presentation. If you want to take questions during the presentation, have your fellow students submit their questions in the chat box, and then have your Instructor read them off to you at intervals in the presentation.
Click on the Zoom link 10-15 minutes before the appointed time to get set up
Do you really want your whole class, to see your last amazon order? Have a "clean" desktop. Close all applications except what you’ll need (e.g. presentation slides or website pages).
Check your audio levels and video quality
Make sure you’re on full-screen presentation mode and participants are seeing the correct view (your co-facilitator can help with this)

Co-facilitator tasks (Or, “How can Instructors support Student Presenters”?)

Remind presenter to "share computer sound" when screen-sharing if their presentation contains a video
Turn off the Waiting Room at the appointed time to allow everyone in the room
Ensure participants are muted on entry or if they forget to turn their mic off after speaking
Assist participants/attendees with any minor technical issues (you can use the private chat in Zoom for this)
- Optional: If you and the Presenter agree to capture the presentation, Press record!
- Optional: Organize a run-through with the presenter(s) before the event so they can get comfortable with Zoom
Introduce the presenter(s) and the event (or the presenter can simply just get started)
Keep an eye on the chat box and feed through any questions that come through to the presenter(s) as appropriate

If you would like step-by-step instructions including screenshots, or more technical tips, check out Zoom’s support article.